Due to the need for social distancing, many businesses and organization have turned to online meetings. It is a different environment -- but don't let that stop you. If you're new to video conferencing, or looking for tips to make your next one better, read on!
1) To Zoom or not to Zoom
Before you schedule your meeting, think about the content. Do your really need to use video? Video applications are great for presenting, demonstrating and screen sharing. It isn't always needed for every meeting and can have its drawbacks -- too many online meetings can even lead to "zoom fatigue". There are times when a speaker's message can be garbled -- stopping in mid sentence and picking up again several words or sentences later. If conversation, rather than visual displays is the main point of the meeting, consider a conference call. Organizations have run virtual teams for years using the tried and true phone method.
Prepare for the meeting just as you would for any other meeting.
If it's a group meeting, have a list of participants handy so you know who should be there before you get started. A list is also handy if people will be given a chance to introduce themselves, so you don't leave anyone out.
3) Think about your visual presentation:
4) Test your sound:
5) Be an engaging facilitator:
Remember that just like an in-person meeting, the participant(s) are giving you their time and attention -- try your best to make the most of it.
Thanks for reading! Have additional tips? Please leave them in the comments.
Image by Armin Schreijäg from Pixabay
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